Move-Out Checklist

Protect your security deposit before you leave

Most security deposit disputes happen because tenants did not document their unit at move-out. Landlords know this. A few hours of preparation — photos, email records, and a written walk-through request — can be the difference between getting your full deposit back and fighting in small claims court.

  1. Request a Walk-Through Inspection

    Ask your landlord in writing for a pre-move-out walk-through inspection before you vacate. Some states legally require your landlord to offer this, and it gives you a chance to fix issues before they become deductions. Keep the request and any response on record.

  2. Take Timestamped Photos

    Photograph every room — all four walls, the floor, ceiling, windows, fixtures, and appliances. The timestamp embedded in your phone photos is legally sufficient in most jurisdictions. Upload to cloud storage immediately so the timestamp cannot be disputed.

  3. Record a Video Walkthrough

    Walk through the entire unit while narrating the condition of each room. State your name, the address, and the date at the start of the recording. Video is harder to selectively edit than individual photos and covers areas a photo might miss.

  4. Document Pre-Existing Damage

    Pull out your original move-in checklist and compare it against current conditions. Any damage that existed when you moved in cannot be charged to you now. If your landlord disputes pre-existing damage, your move-in documentation is your primary defense.

  5. Send Written Move-Out Notice

    Email your landlord confirming your exact move-out date. An email creates a timestamped record and establishes when your tenancy ended — which starts the clock on your landlord's deposit return deadline. Follow up if you do not get a reply.

  6. Clean Per Lease Requirements

    Review your lease for specific cleaning standards and meet them exactly. Photograph the unit after cleaning — before you remove anything — to prove the condition you left it in. If your lease requires professional cleaning, keep the receipt.

  7. Get Written Acknowledgment

    When you hand over the keys, ask your landlord or property manager to sign a simple written statement confirming the date and condition of the unit at handover. If they refuse, send a follow-up email summarizing what was agreed verbally.

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Frequently Asked Questions

What is the most important thing to do before moving out?

Take timestamped photos and video of every room before you return the keys. Visual documentation is your strongest defense against disputed deductions. Store copies in cloud storage so they cannot be tampered with.

How do I protect my security deposit from improper deductions?

Document everything in writing: send a written move-out notice by email, request a walk-through inspection, photograph the unit after cleaning, and ask your landlord for written acknowledgment at key handover. Keep all records for at least one year after move-out.

What happens if my landlord tries to deduct for normal wear and tear?

Normal wear and tear — minor scuffs, small nail holes, carpet worn from normal use — cannot legally be deducted from your security deposit in any U.S. state. If your landlord makes such deductions, you have grounds to dispute them and may be entitled to penalties under your state law.

See Your State's Requirements

Walk-through rules, return deadlines, and penalty info vary by state. Select yours for tailored guidance.

DepositHawk is not a law firm and does not provide legal advice. Information and documents are for informational purposes only. No attorney-client relationship is created. Consult a licensed attorney for advice specific to your situation.